It leaks in the gaps: a verbal yes nobody recorded, an invoice committed before sign-off, a budget line quietly overspent, a year-end no one can reconstruct. One system routes every request, enforces the budget, captures the sign-off, and keeps the record behind every cent.
Every spend starts as a structured request, with motivation and proof of cost, on one clean screen. Never a verbal yes.
Routing, budget guardrails and digital sign-off build the approval chain automatically from category and value.
A permanent, timestamped record behind every decision, with board-ready reporting a click away when the bank or auditor asks.
Every cent controlled, signed and visible.
Anyone raises a CapEx request in under a minute on one clean screen, with proof of cost attached.
Every request checked against its budget line, with overspend blocked automatically.
Chains build automatically from category and value; bigger spend pulls in more senior approvers.
Signed, dated and stored. No paper forms, no verbal approvals, nothing left to memory.
A permanent, timestamped record behind every approval, recallable in seconds.
A full asset register with a three to five year replacement and lifecycle forecast.
Budget versus actual and year-end CapEx reporting, consolidated, in one click.
Runs on your own server, branded as your own, from a single property to a whole portfolio.
You run one property, you know every cent spent. The HIS CapEx system gives you a permanent digital record of every capital decision, no more spreadsheets, no more lost invoices. Requests flow from HOD to GM to you. Every approval is signed, dated and stored. When your bank, auditor or insurer asks, you pull up the exact record in seconds.
Your brand operator manages the day-to-day, but the capital is yours. Every FF&E replacement, every renovation spend, every equipment purchase draws down your investment. The HIS CapEx system sits between the operator and your wallet. The GM can request; only you approve above threshold. You stay informed without being in the building.
Each hotel in your portfolio sees only its own requests. Group finance, procurement and the CEO see everything, filtered by property, by category, by spend level. Approval chains auto-scale: a low-value request stays at property level; a high-value spend escalates through group finance to the MD automatically. No manual routing. No chasing.
Every request follows the same disciplined path. The system builds the approval chain automatically from the category and the value, bigger spend pulls in more senior approvers. The chain below shows a group structure; for a single property it simply stops at GM / Owner.
Motivation plus a scan of the original request attached to every submission. Nothing approved on memory or verbal instruction.
No line can overspend its approved budget. Exceeding a budget forces a separate higher-tier special approval, it will never slip through unnoticed.
Every approve or decline is signed and time-stamped into a permanent, auditable record. No paper. No "I thought you approved that."
Approvers act straight from an email notification, no app to install, no separate login, no friction. Click approve or decline, add a comment, done.
Submitters see exactly where their request sits at any moment. If it stalls on a desk beyond your configured time-limit, an automatic reminder fires.
A rejected request automatically emails the submitter the reason. They refine it and resubmit. Nothing disappears into silence and nothing is re-submitted without improvement.
Totals, what's in flight, what's approved, what's waiting on whom, at a glance, in real time. Owner or group leadership sees consolidated view; property sees its own.
Every asset is tracked with age, condition and projected replacement date. The system shows you, today, what capital expenditure is coming in years 1, 2 and 3. No more surprise replacements.
Multiple vendor quotes attach to a single request. Approvers see all options side by side before signing. No approvals without competitive pricing on record.
Year-end, quarterly or on-demand: export a complete CapEx summary, approved, declined, pending, total committed vs. budget, formatted for board or ownership review.
Runs on your own hardware, on-property or group server. No third party holds your capital records. No cloud subscription. Branded entirely as your own portal.
Walk into any brand audit, owner audit or external review with a single source of truth and a complete signed history. Every decision is defensible. Every cent is traceable.
Every approval, every decline, every cent committed sits in one place and exports board-ready in a single click. No scramble the night before the meeting, no spreadsheet nobody can vouch for. Just the record, signed and dated.
Every property is different, ownership structure, approval tiers, number of assets, group or standalone. We configure the system to fit your exact setup and provide a tailored investment proposal.
Whether you're looking to implement one system or several, we'd love to understand your property and show you how HIS can help.